Alvarez & Marsal - Tampa, FL
posted about 2 months ago
The Event Planner at Alvarez & Marsal plays a crucial role in the planning and execution of various training programs and events. Reporting directly to the Events Manager, this position is responsible for the content creation, logistics, administration, and delivery of the PEPI training sessions. The Event Planner will assist in organizing year-end meetings, client events, internal meetings, off-site gatherings, and employee events, ensuring that all aspects are meticulously planned and executed. This role requires a proactive approach to managing multiple projects simultaneously, with a focus on creating a seamless experience for all participants. In this position, the Event Planner will create training schedules for all PEPI service lines, track outcomes, and maintain training records for attendees. They will plan small to medium-sized training sessions and meetings from inception to completion, under the guidance of the Event Manager. A key responsibility includes developing detailed Excel-based budgets that encompass all relevant analytics, such as per-person costs and comparisons to previous events. The Event Planner will also reconcile training budgets with actual expenses, collaborating closely with the finance team to ensure accuracy. The role involves drafting logistical plans and run-of-show documents for meetings and trainings, as well as managing on-site operations for both in-person and virtual events. The Event Planner will establish and adhere to policies and procedures related to event management, maintain comprehensive records of event communications and training procedures, and collaborate with various departments to enhance the delivery of training programs. Additionally, they will manage event registration sites, cultivate relationships with key business partners and vendors, and assist in post-event debrief sessions to gather insights for future improvements. The Event Planner will also oversee compliance training records, monitor completion rates of pre-training assignments, and manage virtual platforms for training sessions. This role requires a strong understanding of the hospitality industry, excellent project management skills, and the ability to work independently while also being a team player. The Event Planner will be expected to create engaging training materials, including videos, and ensure the ongoing maintenance of licenses for training participants.