Event Planning Coordinator

American Heart Association • Pensacola, FL

431d

About The Position

The Event Planning Coordinator at the American Heart Association plays a crucial role in supporting the development team in their fundraising efforts. This hybrid/home-based position involves periodic travel for events across the Mississippi and Alabama Gulf Coasts and the Florida Panhandle. The coordinator is responsible for administrative support and event logistics, ensuring successful execution of various events while maintaining high service standards and effective communication with stakeholders.

Requirements

• High School Diploma/GED; Bachelor's Degree preferred.
• 2+ years of prior administrative support experience.
• Excellent attention to detail and organizational skills.
• Strong verbal and non-verbal communication skills.
• Ability to prioritize and develop effective solutions.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Publisher, Outlook).
• Ability to work outside standard hours, including evenings and weekends.
• Willingness to travel periodically throughout the assigned territory.
• Ability to lift +30 lbs and drive a rental box truck.

Nice To Haves

• Proficient in Canva.
• Understanding of or prior experience in event or meeting management.

Responsibilities

• Create and update excel spreadsheets while maintaining communication with directors and volunteers.
• Respond to customer inquiries in a knowledgeable and timely manner.
• Prepare presentations, correspondence, and documentation.
• Schedule meetings and ensure deadlines are met.
• Work independently and within a team on special projects.
• Secure and coordinate details with vendors for events.
• Implement risk reduction procedures for events.
• Recruit, schedule, and train volunteers for events.
• Attend in-person events to coordinate setup and execution.
• Act as a point of contact for vendors, supporters, and attendees.
• Monitor event budgets and track invoices and expenses.
• Prepare and distribute reports as requested.

Benefits

• Competitive base salary with regular market reviews.
• Merit increases and incentive programs for performance recognition.
• Medical, dental, vision, disability, and life insurance.
• Robust retirement program with employer match and automatic contributions.
• Employee assistance program and wellness program.
• Paid Time Off (PTO) starting at a minimum of 16 days per year.
• 12 paid holidays off each year.
• Tuition assistance for further education and career development.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Religious, Grantmaking, Civic, Professional, and Similar Organizations
• Education Level: High school or GED