Event Planning Partner

$48,000 - $58,000/Yr

Adler Planetarium - Chicago, IL

Full-time - Entry Level

Chicago, IL

Museums, Historical Sites, and Similar Institutions

About the position

The Event Planning Partner at the Adler Planetarium is responsible for planning, coordinating, and executing special events, ensuring seamless delivery by managing vendors, logistics, and on-site operations. This role collaborates with various departments to translate event visions into operational plans while maintaining high-quality guest experiences.

Responsibilities

• Provide support in planning and executing special events at Adler, including private events and Adler-hosted initiatives.
• Translate the vision of hosting departments into actionable event plans, including run-of-show and resource coordination.
• Manage vendor relationships to ensure contract obligations and event-specific requirements are met.
• Coordinate logistics and maintain high standards and operational norms with internal teams and external vendors.
• Develop event sheets and internal communications to streamline event operations and ensure all teams are aligned.
• Lead on-site event coordination, resolving guest service or safety issues as they arise.
• Assist the Event Business Manager with the development of event products, such as corporate outings and public observing packages.

Requirements

• High School Diploma or GED.
• Two or more years of experience in event coordination and execution.
• Ability to work flexible hours, including evenings, weekends, and long shifts as required for event coordination.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple events simultaneously, balancing competing priorities.
• Intermediate project management skills, with experience using tools like Google Suite.
• Strong interpersonal and customer service skills for effective collaboration with internal teams and vendors.
• Ability to maintain quality control throughout the event planning and execution processes.

Nice-to-haves

• Associate's degree or three or more years of professional work experience in event management.
• Experience working in a cultural institution or comparable setting.
• Advanced project management skills and familiarity with software like Adobe, InDesign, or Targetprocess.
• Experience developing and managing scalable event offerings.
• Strong problem-solving skills, particularly in resolving guest service or operational issues during events.

Benefits

• 403(b)
• 403(b) matching
• Bereavement leave
• Dental insurance
• Disability insurance
• Flexible spending account
• Free parking
• Competitive Health Coverage
• Medical, Dental, & Vision insurance
• Healthcare, Dependent Care & Commuter flexible spending accounts
• Adler Paid Short-Term Disability insurance
• Retirement Savings Plan
• Network of Support through our EAP programs
• Free subscription to the Calm Premium app
• Discounted Onsite Parking Passes
• Free Entrance to Chicago area museums and cultural institutions