Event Sales Assistant Manager

Leroy Springs - Fort Mill, SC

Full-time - Entry Level

Fort Mill, SC

Educational Services

About the position

The Event Sales Assistant Manager at Leroy Springs & Company is responsible for providing essential administrative support to the sales team, ensuring the smooth operation of sales and event processes. This role involves managing client communications, coordinating logistics for events, and assisting in the preparation of sales documentation. The assistant manager plays a vital role in facilitating successful events from initial inquiries to post-event follow-ups, contributing to the overall sales efforts of the organization.

Responsibilities

• Serve as the main point of contact for clients inquiring about catering and venue services.
• Assist in scheduling meetings or site visits with potential clients.
• Assist the sales team in creating and managing contracts, invoices, and booking details for catered events and venue reservations.
• Manage event and venue calendars, ensuring no double bookings and coordinating availability for site visits and events.
• Provide administrative assistance to the catering and venue sales team, including preparing proposals and sales presentations.
• Assist in managing the invoicing process by preparing invoices for clients and tracking payments.
• Help coordinate logistics for catering and venue events, including equipment and staffing needs.
• Maintain an updated customer relationship management (CRM) system with client information and sales data.
• Assist with coordinating outside vendors or suppliers for events, including florists and decorators.
• Support the sales team in conducting post-event follow-ups with clients.

Requirements

• High school diploma or GED required.
• Associate's degree or relevant coursework in hospitality, business administration, event management, or a related field is preferred.
• Minimum of 2 years of experience in an administrative, event planning, or sales support role, preferably within the hospitality, catering, or venue management industries.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Experience with customer relationship management (CRM) software or event management platforms.
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills.

Nice-to-haves

• Experience in managing client relationships and supporting sales teams is a plus.
• Ability to work flexible hours, including evenings and weekends.

Benefits

• Wellness program
• 401(k)
• Employee discount