Event Specialist- Mid Florida Event Center

$41,246 - $47,445/Yr

City of Port St. Lucie, Florida - Port Saint Lucie, FL

Full-time - Entry Level

Port Saint Lucie, FL

About the position

The Event Specialist at MIDFLORIDA Event Center is responsible for planning and coordinating events, ensuring all details are managed effectively. This role involves communication with internal divisions and external agencies, preparation of documents, and updating event management software. The position is essential, requiring attendance during civil emergencies, and focuses on building public trust and providing excellent customer service.

Responsibilities

• Coordinate event planning and gather details as assigned by the Special Events Administrator.
• Communicate event information to internal divisions and outside agencies.
• Prepare related documents and update event management software in a timely manner.
• Evaluate all facets of an event and anticipate issues before they occur.
• Compile data and prepare various documents thoroughly and accurately.
• Coordinate meetings with clients and service providers such as catering and decorators.
• Place and confirm orders for required materials and event components.
• Ensure proper invoicing of ancillary rental equipment and personnel.
• Secure appropriate insurance for events as per City procedures.
• Serve as a liaison between clients and caterers to coordinate event details.
• Work during specific events to ensure customer satisfaction and coordinate event details.
• Secure various event and noise permits for events.
• Prepare floor plan designs and conduct evaluations post-event with clients.
• Evaluate the condition of rented spaces and document deficiencies.
• Troubleshoot during event preparation and execution to ensure correct setups.
• Coordinate sound and light production requirements for assigned events.
• Attend weekly scheduled event operations and catering meetings.
• Coordinate Art Gallery event displays and 9/11 Remembrance Ceremony.

Requirements

• Graduation from an accredited high school or equivalent diploma required.
• Bachelor's Degree in business management, tourism, or hospitality preferred.
• Minimum of two years of experience in event planning in a public venue or hospitality industry preferred.
• Possession of a valid Florida driver's license and a clean driving record required.
• Knowledge of standard event planning and procedures.
• Knowledge of various types of facilities, materials, and equipment for event planning.
• Skill in public relations.
• Ability to work on multiple events in a fast-paced environment.
• Ability to establish and maintain effective working relationships with employees, clients, and the public.
• Ability to utilize computers for data input and communication.
• Ability to prepare event reports when required.
• Ability to communicate effectively in writing and orally.
• Ability to work under pressure and meet deadlines.

Nice-to-haves

• Experience in public relations or customer service roles.
• Familiarity with event management software.

Benefits

• Health insurance coverage.
• Paid holidays and vacation time.
• Opportunities for professional development.