Events Convener

Colorado School of Mines - Golden, CO

Full-time

Golden, CO

Educational Services

About the position

The Events Convener at the Payne Institute for Public Policy, Colorado School of Mines, plays a crucial role in coordinating and facilitating events to enhance the university's visibility as a leading research institution. This position involves managing day-to-day event operations, supporting branding and marketing efforts, and ensuring effective communication with stakeholders.

Responsibilities

• Manage Colorado School of Mines-led events on and off campus, including planning and executing research-related events.
• Support the Payne Institute for Public Policy and the Office of Research and Technology Transfer with event management and coordination.
• Coordinate work with Continuing and Professional Education Services (CPES).
• Manage the calendar, including scheduling meetings, communicating with constituents, and ensuring readiness for meetings.
• Partner with Payne Research Support to complete necessary reports and manage expense reports accurately.
• Plan and execute research-related events with Mines partners, including budgeting and managing event operations.
• Schedule hotel reservations, business meetings, catering, and travel accommodations for visitors.
• Manage and support student employees hired for events.
• Conduct financial analyses and manage office-specific revenues and expenses related to events.
• Prepare and oversee budget requests, communicating needs and priorities effectively.
• Work closely with the Office of Communications and Marketing to align branding and media relations efforts.
• Develop and implement an effective communications strategy based on the target audience.
• Work with graphic designers to develop branding materials and public relations content.
• Collect and organize relevant news and resources for marketing and fundraising purposes.

Requirements

• Bachelor's degree from an accredited institution.
• Experience with program development, management, and implementation.
• Experience with organizing events.
• Advanced technical and computer skills, including MS Office Suite (Excel, Planner, PowerPoint), videoconferencing applications, and email management.
• Fiscal management and budgeting experience.
• Proven customer service experience.

Nice-to-haves

• Experience working in higher education administration.
• Experience providing administrative support at the executive level.