Events Coordinator

Team Cymru - Lake Mary, FL

Full-time - Mid Level

Lake Mary, FL

Professional, Scientific, and Technical Services

About the position

The Events Coordinator at Team Cymru Inc. plays a crucial role in the planning and execution of the company's events, managing everything from conception to completion. This position requires excellent communication and strategic planning skills, as well as the ability to troubleshoot issues that may arise during the event process. The ideal candidate will have experience in corporate event support, particularly in tradeshows, and will be responsible for coordinating both in-person and virtual events while collaborating with team members and vendors to ensure successful delivery.

Responsibilities

• Manage the operational delivery of in-person and virtual events including pre-event planning, event execution, and post-event communication and performance tracking.
• Oversee the entire event life cycle including site selection, contract negotiation, onsite event execution, vendor management, budget and creation of required event logistics documents.
• Create reports to analyze data of events to determine return on investment.
• Travel about 30% annually for events and other company functions to assist in production of events and supervise logistics.
• Coordinate multiple projects using project management skills.
• Secure contracts with vendors and venues for events.
• Process contracts, vendor onboarding, generate POs, track budget spend, and manage invoices.
• Work directly with vendors to execute all program requirements for each sponsorship.
• Maintain the events calendar.
• Work cross-functionally with Team Cymru teams for event staffing, registrations, and communication; follow established best practices.
• Coordinate event orders and shipments, and procure/manage event swag.
• Identify and evaluate new event opportunities based on recommendations from sales and partners and customers.
• Manage post-event lead lists for upload, surveys, and analysis, and continually improve event programs based on this feedback and industry best practices.
• Develop event management skills to take ownership of supporting events from start to finish.

Requirements

• Bachelor's degree in Marketing, Events, Hospitality, Communications, or a related field.
• 3+ years of experience in event planning and coordination.
• Excellent project management skills with a proven ability to simultaneously manage multiple projects independently and as part of a team.
• Strong communication and collaboration skills with the ability to work cross-functionally.
• Ability to work under tight deadlines and handle last-minute changes with ease.
• Detail-oriented with a focus on quality and accuracy.
• Proficiency in Google Drive/Suite.
• Ability to travel to events for onsite setup, supervision and tear down (30% travel).
• May be asked, on occasion, to lift heavy items - ability to lift 50 pounds.

Benefits

• Internet reimbursement
• Paid parental leave
• Dental insurance
• Vision insurance
• 401(k) matching
• Gym membership
• Life insurance
• Employee assistance program