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Events Coordinator
Co-active Training Institute - San Rafael, CA
posted about 2 months ago
About the position
The Events Coordinator at Co-Active Training Institute (CTI) is responsible for managing the day-to-day operations of in-person Leadership Program retreats and Coach Training courses. This role involves overseeing the production of high-quality learning experiences from pre-event planning to post-event analysis, while also contributing to process optimization projects. The Events Coordinator will work closely with various stakeholders to ensure events run smoothly, meet deadlines, stay within budget, and achieve their objectives.
Responsibilities
- Remotely coordinate events and events-related processes during all phases of production, ensuring clear communication among all parties.
- Arrange bookings for events including venues, catering, travel, lodging, transportation, and activities, with attention to budgeting and timely payments.
- Manage materials for programs, including tracking inventory and ensuring timely delivery from vendors.
- Build and maintain positive relationships with internal and external stakeholders, acting as a liaison for CTI.
- Contribute to the improvement of design and delivery functions by streamlining processes and updating documentation.
- Support Partners, Faculty, Technical Hosts, and Assistants in providing a memorable course environment through effective communication and documentation.
- Manage backend student experience in collaboration with Customer Support.
- Collect data and prepare reports to assess program efficiency and effectiveness.
Requirements
- 10 years of experience in customer support or event coordination.
- Strong communication skills, both oral and written.
- Exceptional organizational skills and meticulous attention to detail.
Nice-to-haves
- Experience in process optimization and documentation.
- Ability to build relationships with diverse stakeholders.
- Problem-solving skills and a proactive approach.
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- Paid time off
- Parental leave
- Employee stock ownership plan
- Retirement plan
