Events Manager

$70,037 - $77,041/Yr

Bellevue College - Bellevue, WA

Full-time - Mid Level

Bellevue, WA

Educational Services

About the position

The Events Manager at Bellevue College plays a crucial role in overseeing the scheduling, contracts, and services for on-campus venue rentals. This position is responsible for coordinating all necessary services for events held in the college's conference and meeting facilities, as well as special events and performance locations. The Events Manager also manages rentals of various spaces, including parking lots, classrooms, and computer labs. A key aspect of this role involves supervising, recruiting, and training classified and hourly staff to ensure successful event coordination and execution. In addition to managing venue scheduling, the Events Manager is tasked with maintaining the main venue event equipment, which includes chairs, tables, and catering equipment. This role requires directing or performing the ordering, receiving, inventory, inspection, and storage of supplies for events. The Events Manager must communicate effectively with Public Safety and other departments to address joint event needs and responsibilities, ensuring that cleanliness and safety standards are upheld in accordance with health codes and sanitation regulations. The position also involves developing audio-visual standards and equipment, as well as planning and directing the opening and closing procedures for venue locations and catering. Administrative oversight is another critical component of the Events Manager's responsibilities. This includes adhering to budgets for equipment, supplies, and labor costs, as well as developing promotional materials to advertise Bellevue College's services and venues. The Events Manager is responsible for managing all event agreements, details, and billing, ensuring compliance with event standards and college service policies. This role also involves reviewing event contracts to ensure all details and estimates are approved by client signatures prior to events, as well as ensuring that required licenses and insurance are provided to the college before events that necessitate them. The Events Manager also plays a significant role in staffing, recruiting, and developing event staff in areas such as sales, contracts, pricing, customer service, and event coordination. This includes leading the Events Office in planning and coordinating catering for events, overseeing event scheduling, and collaborating with the Food Service Manager to coordinate logistics for food and beverage preparation and service. Performance evaluations, disciplinary actions, and conflict resolution are also part of the Events Manager's duties, requiring independent judgment in supervising employees and establishing work policies and rules.

Responsibilities

• Oversee venue scheduling, contracts, and services for on-campus venue rentals.
• Manage and maintain main venue event equipment, including chairs, tables, and catering equipment.
• Direct ordering, receiving, inventory, inspection, and storage of supplies for events.
• Communicate with Public Safety and other departments regarding joint event needs and responsibilities.
• Maintain cleanliness and safety standards, following health codes and sanitation regulations.
• Ensure equipment is set up and operates correctly for events.
• Direct staff in maintaining clean, safe, and sufficiently stocked workstations, pantries, and serving areas.
• Coordinate with staff to ensure all catering requests are complete and ready for events.
• Develop audio-visual standards and equipment for events.
• Plan and direct opening and closing procedures for venue locations and catering.
• Adhere to budget for equipment, supplies, and labor costs as determined by the Director of Food Services and Events.
• Develop and produce events information pamphlets and promotional materials to advertise Bellevue College services and venues.
• Oversee compliance with event standards and enforce college service policies and procedures.
• Manage all event agreements, details, and billing, ensuring required licenses and insurance are provided prior to events.
• Review post-event order updates in preparation for final invoicing.
• Recruit and develop event staff on sales, contracts, pricing, customer service, and event coordination.
• Lead the Events Office to plan and coordinate catering for events.
• Conduct performance evaluations, disciplinary actions, and conflict resolution for staff.
• Collaborate with other leaders in daily operations and provide effective customer service for students, employees, and visitors.

Requirements

• Bachelor's degree or certificate in Hospitality Management or a related area.
• At least three (3) years of management experience in a large-scale event venue or hotel catering operations.
• At least two (2) years of experience supervising employees.
• Effective written, verbal, interpersonal, customer service, and communication skills.
• Demonstrated experience working with diverse colleagues and/or students in a collaborative and inclusive environment.
• Ability to work on several projects simultaneously and follow up on projects.
• Ability to keep records of inventory and supply levels for event services.
• Ability to direct and coordinate staff in food services and catering tasks.
• Ability to guide and train staff in the service of food and beverages.

Nice-to-haves

• Knowledge of local and state health regulations.
• Experience with event software scheduling (25live).
• Basic food and beverage preparation skills.
• Knowledge of food safety and sanitation practices.
• Familiarity with the care and use of food service/catering equipment.
• Proficiency in Microsoft Office products (Word, Excel, Outlook, Teams).

Benefits

• Comprehensive medical, dental, life, and disability coverage choices for employees and dependents.
• Choices of retirement and deferred compensation plans.
• Paid holidays, sick, and vacation plans.
• Transit program and reduced tuition.
• Employee discounts and memberships.