Events Manager

$65,000 - $70,000/Yr

Greater Washington Urban League - Washington, DC

Full-time - Mid Level

Remote - Washington, DC

11-50 employees

Ambulatory Health Care Services

About the position

The Event Manager will be responsible for planning dynamic and engaging events that drive new business and strengthen the organization's unique culture. The ideal candidate should be meticulous, organized, and capable of coordinating multiple moving parts under pressure, ensuring that any last-minute changes or obstacles are handled with minimal disruption. The role includes various administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Responsibilities

• Create and manage the timeline, program, and task list for all of the entrepreneurial events.
• Manage the follow-up with vendors, sponsors, and staff members following each event.
• Lead the solicitation and securing of sponsorships and create event sponsorship packages.
• Assist with preparing budgets and providing periodic progress reports to staff directors for each event project.
• Keep track of event finances including check requests, invoicing, and reporting.
• Research venue options, coordinate appointments and visits to see venue space and schedule events on the calendar.
• Prepare and modify event contracts as requested.
• Lead all event planning and production meetings and discussions.
• Organize and lead collaboration with the Marketing Team on event concept, graphic design/production/printing, and event marketing.
• Negotiate costs and services with vendors; book event space, arrange food and beverage, order all supplies/decorations, coordinate audiovisual equipment & operation, and make travel arrangements.
• Coordinate the logistics for shipping supplies and staff travel to the event location.
• Secure volunteers; manage the staff and volunteers working at the event.
• Secure guest speakers and entertainment; review speeches, write scripts, and coordinate rehearsals.
• Work with the venue to create/revise room layouts/seating arrangements for each event as necessary.
• Manage on-site production and clean up for events as necessary.
• Create event sponsorship packages and lead the solicitation and securing of sponsorships.
• Organize and manage the invitation, registration, and attendee check-in processes.

Requirements

• A Bachelor's degree in marketing, events planning, or any other related field is preferred.
• Superior organizational skills with the ability to multitask and manage time efficiently.
• Strong attention to detail, particularly in scheduling, document preparation, and budget management.
• Must be able to work legally within the United States.
• Must successfully complete a criminal background investigation.
• Strong verbal and written communication skills; leadership and team-building skills are a must.
• Must be detail-oriented and possess organization and critical thinking skills.
• 3+ years prior experience coordinating events.
• Experience with office administration.
• Experience with integrating social media into event planning and execution.
• Excellent communication skills (both verbal and written).
• Superior time management skills, multi-tasking abilities, team playing skills.
• Budget management and negotiation skills.
• Ability to accomplish projects independently.
• Excellent interpersonal skills with a high level of professionalism.
• Fantastic customer service ethic and high expectations for quality.
• Experience with hiring and managing vendors for event production.
• Internet research and email savvy.
• Proficient in Word, Excel, PowerPoint, and Salesforce.
• Certified Meeting Planner (CMP) is preferred.

Benefits

• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Professional development assistance