Events & Marketing Coordinator (Communications Assistant)

Indiana University - Bloomington, IN

Full-time - Entry Level

Bloomington, IN

Ambulatory Health Care Services

About the position

The Events & Marketing Coordinator (Communications Assistant) at Indiana University is responsible for planning and executing various events, including lectures, receptions, and conferences. This role involves managing visitor itineraries, marketing events through multiple channels, and performing routine administrative tasks related to communications. The position requires strong communication skills and the ability to work in a fast-paced environment while maintaining professionalism and quality.

Responsibilities

• Plans and executes Workshop events including lectures, receptions, and conferences.
• Tends to visitors' itineraries, including travel and lodging logistics.
• Markets events via website, newsletters, paper flyers, and social media.
• Performs routine administrative tasks related to communications, such as drafting and editing materials.
• Assists with editing and execution of mailings and communications.
• Monitors relevant social media and news sites and responds to inquiries.
• Manages accuracy of mailing and distribution lists; updates as necessary.
• Prepares reports, communications timelines, and calendars; monitors progress toward deadlines.
• Serves as a resource to lower-level Communications Assistants.

Requirements

• High school diploma or equivalent (such as HSED or GED).
• 4 years of relevant work experience.
• Proficient communication skills.
• Ability to maintain a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Possesses flexibility to work in a fast-paced environment.
• Highly thorough and dependable.
• Possesses a high degree of initiative.

Nice-to-haves

• Professional social media experience.
• Experience with Canva and Marketing Cloud.

Benefits

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)