Events Specialist

Pennsylvania State University • State College, PA

395d • $42,100 - $61,000

About The Position

The Event Planner (Event Specialist - Intermediate Professional) is responsible for planning and organizing meetings and special events at Penn State. This role involves coordinating logistics, managing budgets, and building relationships with vendors to ensure successful event execution. The Event Planner will also oversee environmental management programs and ensure compliance with regulations and policies.

Requirements

• Minimum requirement is an Associates degree plus two (2) years of relevant experience, or an equivalent combination of education and experience.

Responsibilities

• Research and recommend venues and services conforming to customer requirements.
• Coordinate services such as accommodations, transportation, tours, catering, and event security.
• Ensure availability of signage, displays, printing, audio-visual equipment and other technology, and any special needs requirements.
• Negotiate contracts with service providers and suppliers.
• Direct administrative details, such as financial operations, promotional material dissemination, and inquiry response.
• Ensure a safe and secure environment for staff, customers, and guests; address and appropriately respond to issues of concern.
• Monitor activities to ensure regulatory and policy compliance, participant satisfaction, and problem resolution.
• Conduct post-event evaluations; determine improvement areas.
• Oversee environmental management or sustainability programs addressing recycling, conservation, or waste management.
• Build and maintain relationships with internal and external vendors, event support services, etc.
• May hire, train, coach, supervise, schedule, and evaluate employees; recommend, plan, and coordinate professional development opportunities.

Benefits

• Competitive salary range of $42,100.00 - $61,000.00
• Opportunities for professional development and training
• Diversity and inclusion initiatives
• Supportive work environment

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Associate degree