Exec Assistant to the COO

$70,000 - $70,000/Yr

Sunrise Community - Miami, FL

posted 16 days ago

Full-time - Entry Level
Miami, FL
Nursing and Residential Care Facilities

About the position

The Executive Assistant to the COO at Sunrise Community, Inc. plays a crucial role in providing comprehensive administrative support to the Chief Operations Officer. This position is essential for ensuring the smooth operation of the COO's office, facilitating communication, and managing schedules effectively. The role is designed for individuals who are passionate about helping others and making a difference in the lives of those with intellectual and developmental disabilities.

Responsibilities

  • Provides administrative and clerical support to the Chief Operations Officer (COO) on a day-to-day basis.
  • Files and retrieves documents and reference materials.
  • Conducts research, collects and analyzes data to prepare reports and documents.
  • Responsible for the routing and distribution of all incoming and outgoing mail.
  • Composes, edits, and types routine correspondence at the direction of the COO.
  • Organizes and maintains file system, and files correspondence and other records.
  • Answers and screens COO telephone calls, and arranges conference calls.
  • Coordinates COO's schedule and makes appointments, schedules meetings, and makes travel arrangements as needed.
  • Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
  • Prepares outgoing mail and correspondence, including e-mail and faxes.
  • Orders and maintains supplies, and arranges for equipment maintenance.
  • Performs all other duties as assigned.

Requirements

  • Must possess a valid Driver's License which meets company standards for approved driver status.
  • Must possess a High School Diploma or equivalent (Associate's Degree preferred).
  • Must possess at least three years of providing support at an Executive level.
  • Must possess strong computer skills.

Benefits

  • Health insurance
  • Dental insurance
  • Tuition reimbursement
  • Paid time off
  • Employee assistance program
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