Executive Admin Assistant-Gaming-PT - Requisition #894462

Pechanga Resort & Casino - Temecula, CA

Full-time - Entry Level

Temecula, CA

Accommodation

About the position

The Executive Administrative Assistant position within the Gaming Commission is a pivotal role that provides comprehensive administrative and clerical support to the Commission. This position serves as the central point of contact for the Commission, facilitating communication and ensuring that all inquiries, whether internal or external, are addressed promptly and appropriately. The Executive Administrative Assistant will be responsible for scheduling, attending, and recording all Commission meetings, ensuring that accurate minutes are prepared and disseminated to relevant parties. This role also involves attending licensing hearings and transcribing recordings, which requires a keen attention to detail and a commitment to maintaining confidentiality and integrity in all tasks. In addition to meeting management, the Executive Administrative Assistant will maintain the Commission's schedule, planning and coordinating meetings, conferences, teleconferences, and travel arrangements for Commission members. The role requires conducting research, collecting information, and preparing reports on various topics for the Commission's review. The individual will also develop and maintain both physical and electronic filing systems for all Commission records and correspondence, responding to requests for documents as needed. Other duties may be assigned by the Commission, reflecting the dynamic nature of this position. The ideal candidate will demonstrate a strong commitment to ethical behavior and confidentiality, possess excellent communication skills, and have the ability to manage multiple projects in a fast-paced environment. A working knowledge of parliamentary rules and formal meeting protocols is essential, as is proficiency in MS Office applications, particularly Word, Outlook, and Excel. This role requires a high degree of accuracy and attention to detail, as well as the ability to work independently with minimal direction.

Responsibilities

• Serve as the central point of contact for the Commission, responding to and directing inquiries as appropriate.
• Schedule, attend, and record all Commission meetings.
• Prepare and disseminate Commission meeting minutes and notify relevant parties of actions/decisions made during meetings.
• Attend Licensing hearings and transcribe hearing recordings.
• Maintain the Commission schedule, planning and scheduling all meetings, conferences, teleconferences, and travel for Commission members.
• Prepare and send correspondence on behalf of the Commission.
• Conduct research, collect information, and prepare reports for the Commission on various topics.
• Develop and maintain physical and electronic filing systems for all Commission records and correspondence, responding to requests for documents.
• Perform other duties as assigned by the Commission.

Requirements

• Three years' experience and/or training in a similar position, or equivalent combination of education and experience.
• High school diploma or general education degree (GED).
• Current PGC Class 'A' Gaming License.
• Ability to periodically travel locally, regionally, and nationally to trainings and other events.
• Requires passing background check, credit check, and drug screening upon hire.
• Must be age 21 or older.

Nice-to-haves

• Working knowledge of basic parliamentary rules and formal meeting protocols.
• Ability to effectively communicate information and ideas, particularly with Commissioners.
• Excellent problem-solving skills related to standard situations with common, predictable variables.
• Ability to work in a professional manner in an environment with individuals from diverse cultures and backgrounds.