Pechanga Resort & Casino - Temecula, CA
posted 3 months ago
The Executive Administrative Assistant position within the Gaming Commission is a pivotal role that provides comprehensive administrative and clerical support to the Commission. This position serves as the central point of contact for the Commission, facilitating communication and ensuring that all inquiries, whether internal or external, are addressed promptly and appropriately. The Executive Administrative Assistant will be responsible for scheduling, attending, and recording all Commission meetings, ensuring that accurate minutes are prepared and disseminated to relevant parties. This role also involves attending licensing hearings and transcribing recordings, which requires a keen attention to detail and a commitment to maintaining confidentiality and integrity in all tasks. In addition to meeting management, the Executive Administrative Assistant will maintain the Commission's schedule, planning and coordinating meetings, conferences, teleconferences, and travel arrangements for Commission members. The role requires conducting research, collecting information, and preparing reports on various topics for the Commission's review. The individual will also develop and maintain both physical and electronic filing systems for all Commission records and correspondence, responding to requests for documents as needed. Other duties may be assigned by the Commission, reflecting the dynamic nature of this position. The ideal candidate will demonstrate a strong commitment to ethical behavior and confidentiality, possess excellent communication skills, and have the ability to manage multiple projects in a fast-paced environment. A working knowledge of parliamentary rules and formal meeting protocols is essential, as is proficiency in MS Office applications, particularly Word, Outlook, and Excel. This role requires a high degree of accuracy and attention to detail, as well as the ability to work independently with minimal direction.