Executive Admin Assistant, Sr.

Arup Laboratories - Salt Lake City, UT

Full-time

Salt Lake City, UT

Professional, Scientific, and Technical Services

About the position

The position involves working independently to support the Chief Executive Officer and other assigned executives at ARUP Laboratories. The role requires initiating and coordinating a wide variety of complex and diversified administrative support functions necessary for maintaining a responsive and professional business operation. The incumbent will perform complex administrative duties, coordinate meetings, maintain records, prepare reports, and develop presentations, among other responsibilities.

Responsibilities

• Perform complex administrative duties for the Chief Executive Officer and other assigned executives.
• Coordinate the Executive Operations Committee and Board of Director meetings.
• Maintain records, prepare reports, and develop presentations from general instructions.
• Screen and distribute all incoming mail and telephone calls.
• Handle confidential correspondence and documents.
• Provide litigation support including document organization and deadline calendaring.
• Administer the Cost Savings Program presentations for the incentive committee.
• Order, receive, and distribute office supplies and equipment.
• Make travel arrangements for members of the ARUP Executive Committee.
• Provide daily schedule and calendar management for executives.
• Schedule and arrange meetings, conferences, and other sessions.
• Compose non-routine letters and memorandums for executive's signature.
• Research, compile, and analyze data to prepare reports for executive's review.
• Attend meetings and conferences to represent ARUP.

Requirements

• Extensive knowledge of internal and external organizational relationships.
• Ability to handle confidential information with integrity.
• Strong communication skills to frequently interact with others.
• Proficiency in word processing, spreadsheet, and presentation software.

Nice-to-haves

• Experience in a clinical or laboratory environment.
• Familiarity with legal documentation and litigation processes.

Benefits

• Diversity and professional growth opportunities.
• Commitment to service and excellence.