Executive Admin needed ASAP!

$62,400 - $62,400/Yr

Ultimate Staffing - Ontario, CA

Full-time - Entry Level

Ontario, CA

Professional, Scientific, and Technical Services

About the position

The Executive Admin will provide comprehensive support to the President, managing their calendar, communications, and various projects. This role is crucial for ensuring the smooth operation of the executive office and requires a high level of professionalism and discretion.

Responsibilities

• Manage the President's calendar, including scheduling appointments, meetings, and travel arrangements.
• Screen and prioritize incoming communications, including emails, phone calls, and mail.
• Prepare and edit correspondence, communications, presentations, and other documents on behalf of the President.
• Maintain filing systems, both electronic and physical, ensuring easy retrieval of documents.
• Handle expenses reports and reimbursement requests for the CEO.
• Coordinate and facilitate internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
• Assist the CEO in managing various projects and initiatives by tracking progress, deadlines, and deliverables.
• Conduct research and gather information to support decision-making processes.
• Coordinate with other departments and stakeholders to ensure alignment and collaboration on key initiatives.
• Handle sensitive information with the utmost confidentiality and discretion.
• Maintain a high level of professionalism and integrity in all interactions and communications.
• Take on special projects and assignments as requested by the CEO, which may include research, analysis, or event planning.
• Anticipate the needs of the CEO and proactively identify opportunities to provide support or streamline processes.
• Adapt to changing priorities and deadlines in a fast-paced environment.

Requirements

• Bachelor's degree or above.
• Proven experience as an executive assistant or similar role.
• Excellent communication and interpersonal skills, with the ability to interact with individuals at all levels of the organization.
• Strong organizational skills and attention to detail, with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Discretion and confidentiality when handling sensitive information.
• Adaptability and resourcefulness in problem-solving.
• Professionalism and a positive attitude, even under pressure.