Executive Administrative Aide-3

$60,320 - $60,320/Yr

The Salvation Army - Happy Valley, OR

Full-time - Entry Level

Happy Valley, OR

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Executive Administrative Aide to the Divisional Leaders at The Salvation Army Cascade Division provides comprehensive administrative support to facilitate the effective operation of the Divisional Headquarters. This role involves managing schedules, coordinating travel, preparing documents, and maintaining communication with various stakeholders, all within a Christian environment that emphasizes the mission of The Salvation Army.

Responsibilities

• Provide comprehensive administrative support to the Divisional Commander, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents as required.
• Handle confidential information with discretion and ensure the secure management of sensitive documents.
• Facilitate communication between the Divisional Commander and other internal and external stakeholders.
• Organize and maintain electronic and paper filing systems.
• Assist in planning and coordinating divisional events, meetings, and conferences.
• Maintain and update contact lists, databases, and other administrative systems.
• Respond to inquiries and provide information about The Salvation Army's programs and services.
• Support the administrative section's projects and activities, ensuring alignment with divisional goals and objectives.
• Draft and prepare documents from written drafts or verbal directions, including memos, emails, and letters.
• Proofread copy for spelling, grammar, and format, making appropriate changes as necessary.
• Ensure the accuracy and clarity of the final copy for all documentation.

Requirements

• Bachelor's degree in Business Administration or related field.
• 2 years of administrative experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Ability to handle sensitive information with discretion.

Nice-to-haves

• Experience in a non-profit or faith-based organization.
• Familiarity with database and financial management systems.

Benefits

• Competitive hourly wage of $29.00
• Full-time employment with a 40-hour work week
• Opportunities for professional development and training