Executive Administrative Assistant (Active Secret Clearance)

Advanced Decision Vectors - Miami, FL

Full-time - Mid Level

Miami, FL

Professional, Scientific, and Technical Services

About the position

The Executive Administrative Assistant will provide specialized executive administrative and program support to the Defense Counterintelligence and Security Agency (DCSA) Logistics Management Office (LMO) in Quantico, VA. This role requires an active Secret security clearance and involves managing daily operations, coordinating travel, overseeing office management, and facilitating communication between internal and external stakeholders. The position is critical in ensuring the smooth functioning of the LMO and supporting executive leadership with various administrative tasks.

Responsibilities

• Work directly with the LMO Senior Advisor to support all aspects of daily work routine, including maintaining calendar and scheduling meetings.
• Coordinate travel arrangements and prepare travel documents.
• Oversee office management, including supply requests, answering phone calls, organizing documents, and maintaining records.
• Function as the point of contact for LMO with DCSA internal and external staff on electronic taskings and SharePoint.
• Facilitate knowledge sharing sessions with leadership to identify and document challenges and risks.
• Produce artifacts such as marketing materials, policies, procedures, and instruction manuals.
• Manage daily operations of the Front Office and provide advice to Executive Leadership.
• Review work products from organizational elements to ensure completion aligns with priorities.
• Plan and execute events, including ceremonies and training sessions.
• Assist in executing strategic visits and communication matters.
• Conduct analysis and produce written artifacts and visual representations.
• Develop and manage multiple strategic activities and communications on behalf of the Director.
• Attend high-level meetings to take notes and follow up on action items.
• Initiate and conduct studies and analyses on identified issues.
• Identify areas needing emphasis and ensure programs meet expectations.
• Correlate assigned initiatives and monitor progress toward meeting suspense dates.
• Manage multiple high-priority special projects requiring detailed research.
• Support other offices or executives as needed.

Requirements

• U.S. Citizen with Active Secret security clearance
• Three (3) plus years of experience providing complex administrative support in a high-profile environment.
• Expertise in time-management, task management systems, scheduling, and calendar coordination.
• Proficiency with Microsoft Office products, Adobe Suite, SharePoint, Service Now, and other task management systems.
• Excellent written and verbal communication skills.