Executive Administrative Assistant (Active Top Secret/SCI Security Clearance)

Advanced Decision Vectors - Miami, FL

Full-time - Mid Level

Miami, FL

Professional, Scientific, and Technical Services

About the position

The Executive Administrative Assistant position at Advanced Decision Vectors (ADV) is designed to provide specialized executive administrative and program support to the Defense Counterintelligence and Security Agency (DCSA) Office of the General Counsel (OGC) in Quantico, VA. The role requires an active Top Secret/SCI security clearance and involves a variety of responsibilities including managing daily operations, facilitating knowledge sharing sessions, and supporting high-level meetings and strategic communications.

Responsibilities

• Function as the OGC point of contact interfacing with DCSA staff in various support services offices.
• Monitor and maintain the currency of legal reference materials and draft orders for updates.
• Facilitate knowledge sharing sessions with leadership to identify and document challenges and risks.
• Produce artifacts such as marketing materials, policies, procedures, and instruction manuals.
• Manage daily operations of the Front Office and provide recommendations to Executive Leadership.
• Review work products from organizational elements to ensure responsiveness to tasking.
• Plan and execute events including ceremonies, training, and off-site meetings.
• Assist in executing strategic visits and communication matters.
• Conduct analysis and produce written artifacts and visual representations.
• Develop and manage multiple strategic activities and communications on behalf of the Director.
• Attend high-level meetings to take notes and follow up on action items.
• Initiate and conduct studies and analyses on identified issues.
• Identify areas needing emphasis and ensure programs meet expectations.
• Correlate assigned initiatives and monitor progress toward meeting suspense dates.
• Manage high priority special projects requiring detailed research and recommendations.
• Support other offices or executives as needed.

Requirements

• U.S. Citizen with active Top Secret/SCI security clearance
• Three (3) plus years of experience providing complex administrative support in a high-profile environment
• Expertise in time-management, task management systems, scheduling and calendar coordination
• Proficiency with Microsoft Office products, Adobe Suite, SharePoint, Service Now, and/or other task management systems
• Excellent written and verbal communication skills.

Benefits

• Equal Opportunity Employer with a commitment to diversity.