Nestlé - St. Louis, MO
posted 3 months ago
As an Executive Administrative Assistant at Nestlé Purina Latin America & the Caribbean Office, you will be an essential part of a dedicated team of administrative professionals who are proactive and committed to supporting the organization's operations. This role is designed for individuals who thrive in a collaborative environment and are eager to contribute to the efficiency and productivity of the workplace. You will be responsible for providing advanced administrative and organizational support to the President and Vice Presidents, ensuring that their schedules and projects run smoothly. Your role will involve a variety of tasks, including coordinating projects, managing calendars, scheduling meetings, and making travel arrangements. You will also support special projects, create presentation materials, and prepare reports and spreadsheets, all while maintaining a high level of confidentiality and professionalism. In this dynamic position, no two days will be the same. You will be tasked with managing and maintaining the executives' calendars, acting as a liaison between the office and internal customers, and handling communications via phone and email. Your responsibilities will extend to organizing team events, client visits, and off-site meetings, which will require you to coordinate logistics, food, and meeting spaces. Additionally, you will provide clerical assistance, including mail distribution, document reproduction, translation, and processing invoices and expense reports. You will also be responsible for developing and maintaining both physical and electronic filing systems for department records, ensuring that all information is organized and easily accessible. This position offers a unique opportunity to grow and develop within a company that values contributions and fosters a supportive work environment. If you are looking for a role that challenges you and allows you to make a significant impact, this is the position for you.