Executive Administrative Assistant/Bookkeeper

$37,440 - $45,760/Yr

Erins Angels Of CNY - Phoenix, NY

Part-time - Mid Level

Phoenix, NY

About the position

We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to our executive director. This role is essential in ensuring the smooth operation of daily activities and facilitating effective communication within the nonprofit. The ideal candidate will possess exceptional administrative skills, a strong attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment. Bookkeeping skills are a must, with QuickBooks proficiency preferred.

Responsibilities

• Provide executive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Handle clerical tasks such as filing, data entry, and maintaining organized records.
• Operate phone systems to manage incoming calls, ensuring professional phone etiquette at all times.
• Deliver outstanding customer service by addressing inquiries and providing information promptly.
• Assist in event planning and coordination for company meetings, conferences, and other corporate events.
• Prepare reports, presentations, and correspondence as needed for executive review.
• Collaborate with other departments to ensure seamless communication and project execution.

Requirements

• Proven experience in executive administrative support or similar roles.
• Strong clerical skills with proficiency in office software applications (e.g., Microsoft Office Suite).
• Familiarity with phone systems and excellent phone etiquette skills.
• Exceptional customer service abilities with a focus on professionalism and responsiveness.
• Experience in filing systems and maintaining organized documentation.
• Capable of functioning as a personal assistant with strong organizational skills.
• Event planning experience is a plus, demonstrating the ability to manage logistics effectively.

Nice-to-haves

• QuickBooks proficiency preferred.

Benefits

• Flexible schedule
• Professional development assistance