Executive Administrative Assistant (Brookfield, WI)

Network Health - Brookfield, WI

Full-time - Mid Level

Brookfield, WI

About the position

Network Health's success is rooted in its mission to enhance the life, health and wellness of the people we serve. It drives the decisions we make, including the people we choose to join our growing team. Network Health is seeking an Executive Administrative Assistant. This individual will provide a high level of administrative support by conducting research, preparing statistical reports and presentations, handling information requests, and managing executive schedules along with a variety of planning, communication, and organizational responsibilities. This is an in-office position out of our office in Brookfield, WI.

Responsibilities

• Manage and maintain executive schedules, appointments, and travel arrangements.
• Create, edit and maintain databases as required.
• Prepare and edit reports, correspondence, communications, presentations and other documents for board and executive meetings.
• Proofread copy for spelling, grammar, and layout, making appropriate changes.
• Establish, maintain and update filing system for documents and reference materials.
• Retrieve information from files when needed.
• Arrange and coordinate meetings and events, including making catering arrangements, set up and take down.
• Record, transcribe and distribute board and executive meeting minutes.
• Ensure integrity of confidential communications.
• Review operating practices and implement efficiencies where necessary.
• Manage and organize executive mail.
• Draft written responses as requested.
• Respond to regularly occurring requests for information.
• Answer and manage incoming phone calls, taking messages and directing questions to appropriate internal stakeholders.
• Act as a liaison with all internal and external stakeholders.
• Work independently or within a team on special nonrecurring and ongoing projects, possibly acting as project manager or team member for special projects.

Requirements

• Three years of experience supporting senior leadership.

Benefits

• Health insurance