Executive Administrative Assistant - Catholic Formation

Roman Catholic Bishop Of Manchester - Manchester, NH

Full-time - Entry Level

Manchester, NH

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Executive Administrative Assistant for Catholic Formation plays a crucial role in supporting the Diocesan Directors by providing comprehensive administrative assistance. This position is integral to the functioning of the Catholic Formation Secretariat, ensuring that the Bishop's mission is effectively supported through various administrative tasks, event planning, and communication efforts.

Responsibilities

• Provide and coordinate administrative support for the Diocesan Directors of the Catholic Formation Secretariat.
• Perform financial duties including deposits, credits, parish billings, reimbursements, and record management.
• Assist with the promotion, planning, and execution of diocesan functions, events, and Masses.
• Coordinate online registrations and payments for events, generating nametags and assisting at events, including evenings and weekends.
• Assist directors with budget preparation, recordkeeping, file maintenance, and mail distribution.
• Support various groups by assisting with event planning and maintaining database updates.
• Ensure supplies and materials for retreat and ministry programs are ordered and available.
• Coordinate with the diocesan webmaster to update the diocesan website with current information.
• Maintain certification files and documentation for diocesan catechists and leaders.

Requirements

• High school diploma or GED.
• Prior experience performing secretarial duties; event planning experience is desired.
• Proficiency with MS Office Suite, Access, Publisher, and database management.
• Ability to produce basic financial reports and monitor budgets.
• Exceptional verbal and written communication skills.
• Ability to work independently and collaboratively with others.
• Ability to maintain positive relationships with clergy, religious, and laity.
• Maintain confidentiality.
• Must be a practicing Roman Catholic registered and active in a parochial community.