Executive Administrative Assistant (contingent)

Bcf Solutions - Falls Church, VA

Full-time - Senior

Falls Church, VA

Professional, Scientific, and Technical Services

About the position

The Executive Administrative Assistant will support the Defense Health Agency (DHA), which is responsible for the effective execution and operation of the Department of Defense (DoD) medical mission. This mission includes providing medical services and support to specified categories of individuals entitled to DoD medical care. The role involves a variety of administrative tasks that are crucial for the smooth operation of the DHA's office. The Executive Administrative Assistant will manage an extremely active calendar of appointments, ensuring that the DHACA's schedule is followed and respected. This includes composing and proofreading correspondence, some of which may be confidential, and arranging complex travel plans, itineraries, and agendas. In addition to these tasks, the Executive Administrative Assistant will act as a gatekeeper and gateway, creating win-win situations for direct access to the DHACA's time and office. This role requires effective communication between the DHACA's office and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff. The assistant will also need to prioritize conflicting needs, handle matters expeditiously, and follow through on projects to successful completion, often under deadline pressures. This position is contingent upon award and funding, and the candidate must be eligible to obtain and maintain a DoD Secret security clearance if required by contract. The role is designed for individuals who can perform essential functions with reasonable accommodations for disabilities, ensuring that all administrative tasks are completed efficiently and effectively.

Responsibilities

• Manage an extremely active calendar of appointments for the DHACA.
• Compose and proofread correspondence, including confidential documents.
• Arrange complex and detailed travel plans, itineraries, and agendas.
• Assist in planning and coordinating the DHACA's schedule.
• Act as a gatekeeper and gateway for the DHACA's office.
• Facilitate smooth communication between the DHACA's office and internal departments.
• Demonstrate leadership to maintain credibility and trust with senior management.
• Prioritize conflicting needs and handle matters expeditiously.
• Follow through on projects to successful completion under deadline pressures.

Requirements

• Bachelor's degree is required.
• Minimum 10 years of experience supporting C-Level Executives, preferably in a DoD organization.
• Exceptional knowledge or understanding in supporting C-Level Executives.
• Familiarity with Social Media web platforms.
• Experience using Electronic Task Management System (ETMS2) or similar task management system.
• Effective verbal and written communication skills.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat.