Executive Administrative Assistant - Financial Institutions Group

JPMorgan Chase - New York, NY

Full-time

New York, NY

Credit Intermediation and Related Activities

About the position

The Executive Administrative Assistant role within the JPMorgan Financial Institutions Group is designed for individuals who thrive in a fast-paced environment and are looking for opportunities for professional growth. This position requires a high level of organization, attention to detail, and the ability to interact with executive-level clients while maintaining professionalism and discretion. The role involves managing complex calendars, coordinating meetings, and handling travel logistics, making it essential for the candidate to adapt to various procedures and processes to meet departmental goals.

Responsibilities

• Maintain complex and detailed calendars
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects of internal and external events, including catering and transportation
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain department documents, including current organizational charts and Executive Bio's
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Requirements

• At least five years of administrative experience
• Advanced ability to organize
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities

Nice-to-haves

• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus