Executive Administrative Assistant for CEO/COO

$41,600 - $52,000/Yr

Quality Drills - Wichita, KS

Full-time - Entry Level

Onsite - Wichita, KS

Repair and Maintenance

About the position

The Executive Administrative Assistant will provide high-level support to the CEO and COO of Quality Drills, an agricultural equipment service company. This role involves managing executive calendars, facilitating communication across departments, and assisting with various administrative tasks to ensure smooth operations within the company. The position requires strong organizational skills, professionalism, and the ability to handle confidential information effectively.

Responsibilities

• Provide high-level administrative support to the CEO and COO.
• Manage executive calendars, scheduling meetings and appointments efficiently.
• Coordinate and facilitate communication between the executive team and various departments (sales, operations, warehouse, etc.).
• Assist in preparing reports, presentations, and company communications on behalf of the CEO and COO.
• Handle incoming phone calls, manage emails, and draft responses as necessary.
• Assist with sales and marketing efforts, including the preparation of documents and proposals.
• Ensure the timely flow of information between departments to support business operations.
• Organize and maintain executive files, records, and data.
• Support company-wide events and meetings, including preparation and coordination.
• Perform additional clerical duties, such as data entry, scanning, and filing.
• Assist in maintaining confidentiality in all business communications.

Requirements

• Bachelor's Degree preferred.
• Minimum of 1 year of experience supporting executive teams or in a similar in-person position.
• Excellent written and verbal communication skills, with the ability to interact professionally with multiple departments.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities.
• Ability to maintain a high level of confidentiality and professionalism.
• Reliable transportation and commitment to full-time in-office work hours.
• Must be dependable, punctual, and motivated to contribute to company growth.
• Ability to pass a comprehensive background check.

Nice-to-haves

• Experience coordinating communications and operations across departments is a plus.
• Willingness to travel: 25% (Preferred).

Benefits

• Competitive salary with opportunities for growth within the company.
• Health insurance benefits after 90 days of full-time employment, with a 3% matching 401(k) plan.
• 80 hours of paid time off (PTO), with the option to cash out unused PTO at the end of the year.
• Vision insurance.