Executive Administrative Assistant - Healthcare

$65,520 - $79,040/Yr

Tiburcio Vásquez Health Center - Hayward, CA

Full-time - Entry Level

Hayward, CA

Ambulatory Health Care Services

About the position

The Executive Administrative Assistant will provide comprehensive operational and administrative support to the Chief Executive Officer (CEO) and other executives at Tiburcio Vasquez Health Center. This role is pivotal in managing calendars, facilitating communication, and driving projects forward through strategic thinking and exceptional organizational skills. The position requires a detail-oriented individual capable of maintaining professionalism and confidentiality while interacting with various organizational levels.

Responsibilities

• Provide operational and administrative support to the CEO and Executives.
• Manage calendars and schedule meetings, both on-site and virtually.
• Draft meeting minutes and assist with special projects.
• Keep the CEO informed of upcoming commitments and responsibilities.
• Anticipate the CEO's needs in advance of meetings and projects.
• Assist with tracking and implementing the Strategic Plan and related work plans.
• Facilitate communication to project teams and stakeholders.
• Manage project teams through the project development and implementation processes.
• Complete a variety of administrative tasks to support the CEO's leadership.
• Promote a sense of urgency in project planning and implementation.
• Conserve the CEO's time by researching and drafting information.
• Assist with Board of Directors activities and meetings.

Requirements

• Associate degree required; Bachelor's degree highly preferred in communications, public health, project management, or a related field.
• Minimum of two years of experience in an administrative role supporting executive-level leaders and project management required.
• Proficiency in handling complex scheduling and communication with stakeholders.
• Effective interpersonal and organizational skills.
• Attention to detail is required.
• Superior communication skills, both written and verbal.
• Demonstrated ability to maintain confidentiality and handle sensitive information with professionalism.
• Ability to travel to designated locations as directed by the CEO.

Benefits

• Medical (100% paid co-payments, premiums, etc.)
• Dental insurance
• Vision insurance (including dependent and domestic partner coverage)
• Generous paid leave benefits including holidays
• Flexible Spending Accounts
• Retirement plans with an Employer match
• Tuition reimbursement
• Pet insurance
• Monthly treats