Executive/Administrative Assistant - HYBRID

$52,000 - $62,400/Yr

22nd Century Technologies - Duarte, CA

Full-time - Entry Level

Duarte, CA

5,001-10,000 employees

Professional, Scientific, and Technical Services

About the position

The Executive/Administrative Assistant will provide high-level administrative support to executives at 22nd Century Technologies, Inc. This role involves managing schedules, handling correspondence, and coordinating meetings and travel arrangements. The assistant will also be responsible for resolving inquiries, preparing meeting minutes, and compiling reports, ensuring smooth operations within the executive office.

Responsibilities

• Resolve routine and complex inquiries and problems requiring in-depth knowledge of organizational policies and procedures.
• Handle telephone calls and appointment requests for the executive, routing them to others as appropriate.
• Schedule and maintain the calendar of appointments, meetings, and travel itineraries, coordinating related arrangements.
• Assist the executive in maintaining scheduled appointments and meetings.
• Independently prepare and distribute minutes of meetings and initiate follow-up on discussed items.
• Open, read, and prioritize incoming mail, gathering background information for the executive to respond to issues.
• Route and answer all correspondence not requiring the executive's attention, and draft routine and non-routine correspondence for approval.
• Compile, compute, summarize, and analyze data for special reports.
• Utilize assistance from lower-level secretarial or clerical employees on a reporting or project basis.
• Follow established department policies, procedures, and guidelines, including adherence to the workplace Code of Conduct.

Requirements

• Bachelor's Degree preferred; experience may substitute for minimum education requirements.
• 5+ years of experience in administrative and secretarial support at an executive level.
• High level of administrative and secretarial skills and versatility in the use of PCs and related office software.

Benefits

• Competitive hourly pay of $25 - $30.
• Full-time contract position with a structured work schedule.