San Bernardino County
posted 4 months ago
San Bernardino County is actively seeking qualified candidates for the position of Executive Administrative Assistant II. This role is pivotal in providing comprehensive administrative and secretarial support to high-level officials, including Deputy Directors, Assistant Directors, Department Directors, and members of the Executive Cabinet. The position demands a high level of confidentiality and discretion, as incumbents will be entrusted with sensitive information and will operate in a fast-paced environment that requires exceptional multi-tasking abilities, attention to detail, and outstanding customer service skills at the executive level. The Executive Administrative Assistant II will be responsible for a variety of complex tasks that include composing written correspondence, reports, and budget justifications. This role also involves writing summaries of articles and producing high-level summaries of various legislation and research findings, along with recommending actions based on this information. The assistant will facilitate day-to-day office activities, which encompass typing letters, reports, and agenda items, as well as handling numerical and technical material from notes, drafts, shorthand, or recorded dictation. In addition to these responsibilities, the Executive Administrative Assistant II will serve as a liaison between their supervisor, officials, and the public, requiring tact and sound judgment in various situations. The role includes screening mail, calls, and visitors to assess the nature and urgency of contacts, as well as answering inquiries that necessitate the interpretation and application of departmental policies and procedures. Scheduling meetings and conferences, preparing materials and agendas, and managing the supervisor's calendar are also key components of this position. The assistant may represent their supervisor at meetings and is responsible for making travel arrangements. Moreover, the Executive Administrative Assistant II will review and make recommendations regarding office methods, policies, and procedures, and may devise forms to improve efficiency. Assisting with various projects, including researching, compiling, arranging, and computing data, is also part of the job. The role may involve training office staff in office practices and the use of specialized equipment, as well as directing or coordinating the activities of a clerical support unit. This position is essential for ensuring that the executive office operates smoothly and effectively, contributing to the overall success of the County's administrative functions.