Executive Administrative Assistant - Internal Audit Division

$71,531 - $71,531/Yr

Auditor's Office Harris County, TX - Houston, TX

Full-time - Mid Level

Houston, TX

About the position

The Executive Administrative Assistant will provide high-level administrative support to the Chief Audit Executive and upper management within the Harris County Internal Audit Division. This role is essential for ensuring the smooth operation of the division by managing schedules, coordinating projects, and handling various administrative tasks. The ideal candidate will be detail-oriented, proactive, and capable of working in a fast-paced environment, contributing to the overall effectiveness of the Internal Audit Division.

Responsibilities

• Directly support the Chief Audit Executive by managing schedules and correspondence flow.
• Assist with day-to-day administrative support responsibilities for the Internal Audit Division.
• Track and prioritize incoming requests and emails, ensuring urgent matters are addressed promptly.
• Manage, initiate, and coordinate special projects from inception to completion.
• Compose, proof, and edit reports, presentations, and other correspondence as needed.
• Coordinate and organize internal events, meetings, and travel arrangements.
• Update and maintain spreadsheets and assist with annual budget preparation.
• Responsible for all aspects of purchase orders using PeopleSoft/STARS.
• Manage office procurement and inventory.
• Maintain confidentiality and act as a liaison between executives and stakeholders.

Requirements

• Bachelor's degree preferred.
• Three or more years of experience in an advanced administrative support role for an executive.
• Demonstrated ability to manage multiple projects simultaneously with strong attention to detail.
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Publisher, Visio).
• Strong communication skills, both oral and written.
• Ability to work independently with minimal supervision.

Nice-to-haves

• Experience with PeopleSoft or similar financial software.
• Knowledge of budgeting and financial tracking.

Benefits

• Paid parental leave
• Paid holidays
• Health insurance
• Paid time off
• Dependent health insurance coverage
• Loan forgiveness