Compass Group - Louisville, KY
posted 4 months ago
The Executive Administrative Assistant at the Kentucky Center for the Performing Arts plays a crucial role in providing clerical functions and administrative support for food service programs. This position is designed for individuals who are looking to be part of a dynamic team that values creativity, service, and a commitment to excellence. The role involves a variety of tasks that require attention to detail, strong organizational skills, and the ability to maintain confidentiality in handling sensitive information. The successful candidate will be responsible for answering telephones and directing inquiries in a professional and client-centric manner, ensuring that all communications reflect the high standards of the organization. In addition to managing phone communications, the Executive Administrative Assistant will maintain confidential personnel files and assist management staff in preparing various employment and labor relations documents, including proposed disciplinary notices. The role also includes staffing responsibilities, such as finding replacements for employees who call out on short notice, which requires effective communication and relationship-building skills with co-workers, school personnel, administrators, and parents. The position requires the completion and maintenance of accurate records for students eligible for free and reduced-priced lunches, as well as entering weekly cash sales and meal counts into the computer system. The Executive Administrative Assistant will also perform daily bank deposit reconciliations, process vendor invoices for payment, and ensure that all financial transactions are accurate and compliant with bid specifications. Monthly vendor statement reconciliations and preparation of state claim forms for reimbursement are also key responsibilities. The role may require attendance at in-service and safety meetings, and maintaining a clean and safe work environment is essential. Other duties may be assigned as needed, making this a versatile and engaging position.