Executive Administrative Assistant- Mergers & Acquisitions

JPMorgan Chase - San Francisco, CA

Full-time - Mid Level

San Francisco, CA

Credit Intermediation and Related Activities

About the position

The Executive Administrative Assistant for the Global Mergers & Acquisitions team plays a crucial role in supporting executive-level management in a fast-paced environment. This position emphasizes professional growth and skill enhancement, requiring attention to detail and quality in all tasks. The role involves managing complex calendars, coordinating meetings, and handling travel logistics, while also interacting with various internal clients and ensuring the smooth operation of departmental activities.

Responsibilities

• Maintain complex and detailed calendars.
• Screen incoming calls and determine the level of priority, while using caution in dispensing information.
• Manage the coordination and logistics of both internal and external meetings.
• Arrange and coordinate complicated domestic and international travel.
• Organize all aspects of internal and external events, including catering and transportation.
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines.
• Assist with staff onboarding and offboarding, which includes requesting equipment setup and system access.
• Produce high quality emails and messages to individuals at all levels of the organization.
• Maintain department documents, including current organizational charts and Executive Bios.
• Handle regular activities without prompting, and advise in advance with issues or delays.
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings.

Requirements

• At least five years of administrative experience.
• Advanced ability to organize.
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management.
• Strong interpersonal, written, and oral communication skills.
• Strong proficiency in Microsoft Office.
• Excellent telephone etiquette and ability to manage competing priorities, i.e., calendar management.

Nice-to-haves

• Experience supporting at the Managing Director level (or equivalent) or above.
• College degree is a plus.

Benefits

• Professional growth opportunities
• Skill enhancement programs