Executive Administrative Assistant/Office Manager

$47,840 - $47,840/Yr

Armstrong guard services - Los Angeles, CA

Part-time,Full-time - Entry Level

Los Angeles, CA

Administrative and Support Services

About the position

Armstrong Guard Services is seeking a dedicated and detail-oriented Executive Administrative Assistant/Office Manager to join our team in Chatsworth, CA. This position can be part-time or full-time, offering a competitive starting pay of $23 per hour. The ideal candidate will be responsible for a variety of administrative and clerical tasks that are essential to the smooth operation of our office. This role requires a proactive individual who can manage multiple tasks efficiently while providing excellent support to our team and management. In this position, you will provide overall administrative support, which includes managing and maintaining office supplies, equipment, and facilities. You will be the first point of contact for phone calls, emails, and inquiries, ensuring they are directed to the appropriate personnel. Scheduling and coordinating meetings, appointments, and maintaining calendars will be a key part of your responsibilities. Additionally, you will collate and distribute mail, create and maintain both electronic and physical filing systems, and manage accounts while performing basic bookkeeping tasks using QuickBooks. You will also assist in managing employee schedules and tracking attendance, as well as maintaining and updating security-related documentation. Familiarity with workers' compensation and business insurance is preferred, as it will aid in your ability to support our operations effectively. This role is crucial in ensuring that our administrative processes run smoothly and efficiently, contributing to the overall success of Armstrong Guard Services.

Responsibilities

• Provide overall administrative support to the team and management.
• Manage and maintain office supplies, equipment, and facilities.
• Answer and direct phone calls, emails, and inquiries to the appropriate personnel.
• Schedule and coordinate meetings, appointments, and maintain calendars.
• Collate and distribute mail.
• Create and maintain filing systems, both electronic and physical.
• Manage accounts and perform bookkeeping tasks using QuickBooks.
• Assist in managing employee schedules and tracking attendance.
• Assist in maintaining and updating security-related documentation.
• Familiarity with workers' compensation and business insurance.

Requirements

• Proven experience as an Administrative Assistant or relevant role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and QuickBooks.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Detail-oriented with a high level of accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Experience using QuickBooks for basic bookkeeping tasks.

Nice-to-haves

• Familiarity with Celayix for scheduling and workforce management.
• Knowledge of Silvertrac for security and incident reporting.