Executive Administrative Assistant & Office Manager

About the position

AssureCare believes the foundation of a healthier community is built on empathy and a sense of urgency. We are seeking an Executive Administrative Assistant and Office Manager to help us build healthier communities through our enterprise care management software solution. If you are interested in joining a fast-growing software company delivering increased efficiency and efficacy to clients and improving patient outcomes, AssureCare is looking for motivated, team-oriented individuals ready to make a powerful impact in the healthcare industry.

Responsibilities

• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO
• Provide sophisticated calendar management for CEO; prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements
• Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately; anticipate CEO's needs in advance
• Provide gatekeeper and gateway role providing a bridge for smooth communication between the CEO and staff demonstrating leadership to maintain credibility, trust and support with the Executive Team
• Understands with diplomacy the complexities of business, the business landscape within and outside the organization including the stakeholders involved. Navigates intricacies of the business, personalities interacting with the CEO and Executive Leadership Team and their expectations.
• Assist with special projects
• Assist Sales and in-house Counsel with customer contract research and clarification of provisions as directed
• Assist with design and production complex documents, reports and presentations
• Collect and prepare information for meetings with staff and outside parties
• Coordinate domestic and international travel arrangements and detailed travel itineraries
• Replenish office materials including office supplies, paper, snacks
• Ensure office equipment and appliances are running smoothly
• Work closely with building manager and corporate facilities operations on office furniture and equipment relocations, office layout and design and employee communications about changes

Requirements

• A Bachelor's Degree in a business administration or related field
• 15 years of senior executive support experience
• Extensive knowledge in Microsoft Office Suite