Executive Administrative Assistant (Office of CEO)

About the position

The Executive Assistant (Office of CEO) at Jacksons Food Stores, Inc. provides comprehensive support to the CEO, ensuring efficient day-to-day operations. This role encompasses a variety of administrative, executive, and personal support tasks, requiring a high level of organization, attention to detail, and discretion. The Executive Assistant will manage scheduling, travel arrangements, and property management responsibilities while maintaining confidentiality and effective communication.

Responsibilities

• Provide accurate, organized, and efficient administrative support to the CEO.
• Schedule meetings and appointments, and manage logistics.
• Prepare and distribute board meeting agendas and materials, and take accurate meeting minutes.
• Coordinate ordering food and supplies as needed.
• Organize the Executive's work life and provide personal administrative support.
• Manage the CEO's calendar using Outlook and make travel arrangements.
• Screen and handle telephone communications, greet and direct visitors.
• Maintain accurate files and records, including meeting minutes.
• Coordinate property management responsibilities, including cleaning and maintenance scheduling.
• Complete special projects as assigned.

Requirements

• Bachelor's degree or equivalent education and experience.
• Excellent written and verbal communication skills.
• High-level problem-solving skills with the ability to prioritize.
• Intermediate to advanced knowledge of Microsoft Office suite, including Excel.

Benefits

• Full-time position with a salary of $65,000 a year.