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Pro Tech Audio Visual & Security - Baltimore, MD
posted about 2 months ago
Full-time - Entry Level
Remote - Baltimore, MD
About the position
The Executive Administrative Assistant / Office Secretary will provide comprehensive administrative support to executives at Bank of America Financial Center, ensuring the smooth operation of daily activities in a remote setting. This role requires exceptional organizational skills, attention to detail, and the ability to multitask effectively to support executive operations.
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate meetings, ensuring all necessary materials are prepared in advance.
- Draft, review, and edit correspondence, reports, and presentations, maintaining a high standard of professionalism.
- Assist in the organization and execution of special projects and company events as needed.
- Respond to inquiries and communicate with various internal and external stakeholders on behalf of the executives.
- Maintain a well-organized filing system for documents and facilitate easy access to information.
- Support the preparation of reports, presentations, and other documents with accurate data entry and formatting.
- Track deadlines and follow up on action items to ensure timely completion of tasks.
Requirements
- High school diploma or equivalent; an associate degree or higher in business administration or a related field is preferred.
- Proven experience as an executive assistant, administrative assistant, or in a similar role.
- Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities.
- Strong written and verbal communication skills, with proficiency in drafting professional correspondence.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
- Ability to work independently in a remote setting while maintaining accountability and professionalism.
- Discretion and confidentiality in handling sensitive information.
