Executive Administrative Assistant - Part Time ( 4288)

Three Saints Bay - Manassas, VA

Part-time

Manassas, VA

Ambulatory Health Care Services

About the position

Eagle Harbor, LLC, a subsidiary of Three Saints Bay, LLC, is seeking an experienced Executive Administrative Assistant to join our team in Manassas, VA. This part-time position is crucial for ensuring the smooth operation of our office by providing comprehensive administrative support to executives and staff. The ideal candidate will be detail-oriented, possess strong organizational skills, and demonstrate excellent communication abilities. A proactive approach to problem-solving is essential in this role. The position will initially require in-office training, with the option for telework once fully trained, allowing for flexibility in work arrangements. As an Executive Administrative Assistant, you will manage and coordinate schedules, meetings, and appointments for executives and staff, ensuring that all parties are informed and prepared. You will also be responsible for preparing and editing correspondence, reports, and presentations, maintaining and organizing office files, records, and documentation, and assisting with office supplies inventory and ordering. Additionally, you will coordinate travel arrangements and itineraries, assist with special projects, and handle various administrative tasks as needed. Your role will also include collecting information for social media posts, coordinating employee award nominations, and managing holiday gift coordination, among other responsibilities. This position requires a minimum of five years of experience supporting executive staff and multiple departments, along with an Associate's degree or relevant certification. A Bachelor's degree in a business-related field is preferred. Proficiency in Microsoft Office Suite and other office software is essential, as well as excellent organizational and time-management skills. You must be able to handle sensitive and confidential information with discretion and demonstrate strong written and verbal communication abilities. Experience with Costpoint is preferred, and candidates must be US citizens and able to pass a pre-employment background check.

Responsibilities

• Manage and coordinate schedules, meetings, and appointments for executives and staff.
• Prepare and edit correspondence, reports, and presentations.
• Maintain and organize office files, records, and documentation.
• Assist with office supplies inventory and ordering.
• Coordinate travel arrangements and itineraries.
• Assist with special projects and other administrative tasks as needed.
• Collect information for social media posts.
• Coordinate employee award nominations.
• Manage holiday gift coordination.
• Assist with corporate expense reports.
• Order corporate gifts.
• Coordinate events.
• Process new hire paperwork.
• Generate reports as requested.

Requirements

• US Citizen
• Must be able to pass a pre-employment background check
• Five years minimum experience supporting executive staff and multiple departments
• Associate's degree or relevant certification, Bachelor's degree in business related field preferred
• Proven experience as an administrative assistant or in a similar role
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software
• Excellent organizational and time-management skills
• Strong written and verbal communication abilities
• Ability to handle sensitive and confidential information with discretion
• Demonstrated problem-solving skills and attention to detail
• Experience with Costpoint preferred

Benefits

• Comprehensive benefits package
• Opportunity to work with exceptional dedicated industry professionals
• Participation in exciting projects with government and commercial clients, both domestic and international