Executive Administrative Assistant - PART-TIME DREAM JOB

Unclassified - West Sacramento, CA

Part-time - Entry Level

West Sacramento, CA

About the position

The CEO Support Professional position is a part-time role designed for an Executive Support Professional who thrives in a dynamic work environment. This role is crucial in providing high-level administrative support to a prominent executive, ensuring that their day-to-day operations run smoothly and efficiently. The work schedule is set from Monday to Friday, specifically from 1:00 PM to 5:00 PM, with no exceptions, allowing for a structured work-life balance. In this position, you will be responsible for a variety of tasks that include managing the executive's calendar, coordinating meetings, and planning travel arrangements. You will also handle correspondence, prepare reports, and create presentations. Your role will extend to organizing mail merge projects and screening calls, which requires a keen ability to prioritize tasks effectively. Additionally, you may be involved in special projects such as preparing for dinner parties, making reservations, and sending out gift baskets, showcasing the diverse nature of the responsibilities involved. The ideal candidate for this role will possess advanced proficiency in the Microsoft Office Suite, which is essential for executing the various administrative tasks efficiently. Strong organizational skills are a must, as you will be managing multiple priorities in a fast-paced environment. The ability to maintain a calm and solutions-oriented demeanor is critical, as you will need to anticipate the needs of the executive and act accordingly. This position offers a fantastic work atmosphere and the opportunity to contribute significantly to the executive's success.

Responsibilities

• Support a high-profile executive with their schedule and meeting planning.
• Coordinate travel arrangements and manage correspondence.
• Prepare reports and presentations as needed.
• Handle mail merge projects and screen calls.
• Prioritize tasks effectively to ensure smooth operations.
• Assist in preparation for dinner parties and reservations.
• Send out gift baskets and manage other special projects.

Requirements

• Advanced proficiency in the Microsoft Office Suite.
• Strong organizational skills and attention to detail.
• Ability to work in a fast-paced environment while maintaining composure.
• Proactive in anticipating the needs of the executive.
• Excellent communication skills, both written and verbal.