Executive Administrative Assistant - PART-TIME DREAM JOB

Unclassified - West Sacramento, CA

Part-time - Entry Level

West Sacramento, CA

About the position

The CEO Support Professional position is a part-time role designed for an Executive Support Professional who is looking for a fantastic work atmosphere and a structured schedule. The working hours are set from Monday to Friday, specifically from 1:00 PM to 5:00 PM, with no exceptions to this schedule. This role is pivotal in providing comprehensive support to a high-profile executive, ensuring that their day-to-day operations run smoothly and efficiently. In this position, you will be responsible for a variety of tasks that include managing the executive's calendar, planning and coordinating meetings, and handling mail merge projects. You will also be tasked with screening calls, prioritizing tasks, and managing travel arrangements. Your role will extend to correspondence, reporting, and preparing presentations, which are essential for the executive's engagements. Additionally, you may be involved in organizing special projects such as preparing for dinner parties, making reservations, and sending out gift baskets, which adds a personal touch to the executive's professional life. The ideal candidate for this role will possess advanced proficiency in the Microsoft Office Suite, which is crucial for executing the responsibilities effectively. Strong organizational skills are a must, as you will be working in a fast-paced environment that requires maintaining a calm and solutions-oriented demeanor. The ability to anticipate the needs of the executive and act proactively is essential for success in this position. This role not only demands technical skills but also a high level of interpersonal skills to manage various tasks and interactions with stakeholders.

Responsibilities

• Support a high-profile executive with their schedule and meeting planning.
• Coordinate and manage travel arrangements for the executive.
• Handle correspondence and reporting tasks as required.
• Prepare presentations and assist in mail merge projects.
• Screen calls and prioritize tasks effectively.
• Assist in organizing dinner parties and making reservations.
• Send out gift baskets and manage other special projects.

Requirements

• Advanced proficiency in the Microsoft Office Suite.
• Strong organizational skills to manage multiple tasks.
• Ability to work in a fast-paced environment while maintaining composure.
• Proactive in anticipating and acting on the needs of the executive.