Sun Life Financial - Wellesley, MA
posted 2 months ago
The Executive Administrative Assistant at SLC Management plays a pivotal role in supporting two key leaders: the Senior Managing Director, Head of Human Resources and the Senior Managing Director, High Net Worth. This position is essential for the efficient operation of the business, providing high-quality administrative support that includes proactive behaviors to leverage the teams effectively. The role encompasses a variety of administrative tasks such as calendar management, booking both international and domestic travel, submitting expense reports, and handling ad hoc projects utilizing the Microsoft Office Suite. The successful candidate will be self-confident, proactive, and exceedingly organized, with the ability to prioritize and manage competing demands effectively. In this role, you will be responsible for managing the calendars and schedules of the two leaders, ensuring adequate preparation for meetings, and proactively identifying potential calendar conflicts. You will also be tasked with organizing events and managing logistics, including booking rooms, coordinating catering, and arranging for guests as required. Additionally, you will assist in the preparation and distribution of reports and communications, support executive recruitment, and collaborate with vendor management and finance to set up new vendors and process invoices in a timely manner. The Executive Administrative Assistant will also provide customer-focused service to internal and external clients, respond to inquiries, and manage filing and document management, including corporate secretary and regulatory requirements. Ad hoc projects may include creating and formatting presentations and documents, as well as acting as a Salesforce contact for meeting entries and management. This role may also require onsite support for the Wellesley office as needed.