Executive Administrative Assistant to Global Commercial

Danaher - Coralville, IA

Full-time - Entry Level

Coralville, IA

1-10 employees

Computer and Electronic Product Manufacturing

About the position

The Executive Administrative Assistant to Global Commercial at Integrated DNA Technologies (IDT) plays a crucial role in supporting two executives by managing their calendars, coordinating complex travel arrangements, and facilitating effective communication within the organization. This position is integral to the administrative team and requires a high level of professionalism and organizational skills to ensure smooth operations in a dynamic office environment.

Responsibilities

• Expertly navigate executives' calendars through careful meeting scheduling and arrangement of complex global and multi-city travel.
• Schedule and coordinate complex site leadership meetings, bringing together geographically dispersed teams, handling logistics, and documenting follow-up activities including taking meeting minutes.
• Coordinate information flow from the executive's office, representing the executives to other company executives.
• Act as project manager for special projects, which may include planning and coordinating multiple presentations, disseminating information, and coordinating direct mailings.

Requirements

• Bachelor's degree or equivalent combination of education and experience required.
• Minimum of 3 years working with C-level executives in a dynamic office environment.
• Excellent written and verbal communication skills.
• Advanced proficiency with the MS Office Suite, including MS Publisher or similar.
• Ability to maintain a high standard of courtesy and cooperation in working with others internally and externally.
• High level of confidentiality.