Executive Administrative Assistant to the Asst Superintendent of Business and Technology Services

$42,370 - $70,117/Yr

Park Hill School District - Kansas City, MO

Full-time

Kansas City, MO

Educational Services

About the position

The Executive Administrative Assistant to the Assistant Superintendent of Business and Technology Services provides complex and confidential administrative support to the assigned administrator. This role is essential for ensuring the efficient operation of support functions, coordinating projects, and conveying information regarding department functions and procedures.

Responsibilities

• Compiles data from various sources for preparing reports and recommendations.
• Coordinates projects, functions, and program components to ensure timely delivery of services.
• Maintains manual and electronic document files and records for up-to-date information.
• Monitors activities on behalf of the assigned administrator to achieve goals and meet deadlines.
• Oversees office work activities to organize assignments and ensure completion.
• Participates in meetings and workshops to provide or receive information and record minutes.
• Prepares reports, documents, and correspondence of both confidential and non-confidential nature.
• Presents information on administrative procedures to orient new personnel.
• Processes various documents and materials in compliance with administrative guidelines.
• Procures supplies and materials to maintain availability of required items.
• Reconciles account balances for assigned budget categories.
• Represents the assigned administrator in their absence to convey and gather information.
• Researches topics to provide information and recommendations for administrative requirements.
• Responds to inquiries from internal and external parties to facilitate communication.
• Schedules activities such as appointments and meetings for the assigned administrator.
• Supports assigned administrative personnel in their functions and responsibilities.

Requirements

• Job-related experience with increasing levels of responsibility is required.
• Skills in operating standard office equipment and using job-related software applications.
• Knowledge of accounting/bookkeeping principles and business telephone etiquette.
• Ability to schedule activities and gather data effectively.
• Flexibility to work independently and with diverse groups.