Executive Administrative Assistant to the CFO

$74,000 - $97,125/Yr

Ryan Specialty Group - Chicago, IL

Full-time - Mid Level

Chicago, IL

Insurance Carriers and Related Activities

About the position

The Executive Administrative Assistant to the CFO plays a vital role in providing high-level administrative support to the Chief Financial Officer and the senior finance management team. This position requires a proactive and detail-oriented professional who excels in organization and communication, ensuring efficient management of schedules, correspondence, and special projects.

Responsibilities

• Efficiently coordinate schedules, including meetings, appointments, and travel arrangements.
• Manage all incoming and outgoing communications, including emails, letters, and phone calls.
• Organize and manage meetings, conferences, and events, including scheduling and catering arrangements.
• Maintain and organize both physical and electronic files and databases.
• Assist with special projects and initiatives by conducting research and providing administrative support.
• Arrange corporate travel and meetings, develop detailed itineraries, and process expense reports.
• Prioritize tasks and manage deadlines effectively to ensure timely completion of important tasks.
• Maintain accurate records of expenses, invoices, and contracts, ensuring compliance with company policies.
• Serve as a primary point of contact for internal and external stakeholders.
• Foster positive relationships with stakeholders to facilitate effective communication.

Requirements

• Minimum of 5 years in executive support, preferably within a CFO or finance organization.
• Proficiency in MS Word, Excel, and PowerPoint.
• Strong critical thinking, problem-solving, and multitasking abilities.
• Detail-oriented and flexible team player with a strong sense of confidentiality.
• Bachelor's degree required; Business Administration, Office Management, or related fields preferred.

Benefits

• Paid time off for company holidays, vacation, sick and personal days.
• Paid parental leave.
• Mental health services.