Executive Administrative Assistant to the Family Office

Krause Group - Des Moines, IA

Full-time - Mid Level

Des Moines, IA

About the position

The Executive Administrative Assistant to the Family Office plays a vital role in providing high-level administrative support to the Family Office, which is undergoing a transformation to become a sustainable, multi-generational entity. This position involves managing communications, coordinating schedules, handling confidential information, and supporting various projects, while acting as the primary point of contact for the Office of the Founder & CEO.

Responsibilities

• Assist with project execution, including travel arrangements and restaurant bookings.
• Handle personal assistance for family members as needed.
• Provide business assistance, including support for team meetings and managing meeting schedules.
• Coordinate internal and external meetings, maintaining a detailed calendar for the Family Office Leaders.
• Curate and maintain wine inventory across multiple cellars, ensuring optimal storage and precise record-keeping.
• Oversee wine shipments and transfers, managing both domestic and international logistics.
• Build and maintain relationships with vineyards, distributors, and brokers for wine procurement.
• Advise on wine selections for corporate and private events.

Requirements

• Strong administrative and organizational skills, with experience supporting executives or high-level managers.
• Familiarity or interest in wine management, including logistics and inventory tracking.
• 2+ years of experience in an executive support role.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and experience with project management software.
• Proficiency in scheduling, business assistance, and concierge services.
• Excellent attention to detail and ability to manage complex tasks and priorities.
• Strong interpersonal and communication skills, with the ability to work collaboratively in a team environment.
• Familiarity with inventory software or willingness to learn.
• Professionalism, discretion, and a high level of trust when handling sensitive and private information.