Executive Administrative Assistant to the High School Principal

Littleton Public Schools - Littleton, MA

Full-time - Entry Level

Littleton, MA

Executive, Legislative, and Other General Government Support

About the position

This is a full-time, full-year position that provides essential support for building principals by acting as a liaison with various stakeholders including administrators, faculty, guidance counselors, students, parents, and others. The role involves organizing and coordinating meetings, schedules, and events, as well as maintaining important records related to students, budgets, state testing, and reports. Additionally, the position requires managing supplies and maintenance needs for the building and overseeing the day-to-day interactions of the front office.

Responsibilities

• Provide support for building principals as a liaison with administrators, faculty, guidance counselors, students, parents, and others.
• Organize and coordinate meetings, schedules, and events.
• Maintain records for students, budgets, state testing, and reports.
• Manage supplies and maintenance needs for the building.
• Oversee day-to-day interactions of the front office.
• Prepare and maintain school database records, filing systems, attendance records, meeting agendas, notes, minutes, CORI forms, work permits, and timesheets.
• Maintain student Activity Accounts.
• Coordinate purchase orders with staff and vendors.
• Coordinate paperwork for MCAS testing and town and state reports.
• Coordinate all aspects of Graduation.
• Gather, organize, and process scholarships and awards.
• Assist in the review, revision, and preparation of the school Handbook, Program of Studies, Calendar, website, and newsletter.

Requirements

• Ability to work with students, staff, and community in a fast-paced and confidential setting.
• Ability to work independently and collaboratively.
• Proficiency in written and oral communication.
• Comprehensive knowledge of computer applications such as Google Drive, Docs, Sheets & Forms, Word, Excel, PowerPoint, the student information system software - Aspen, and town purchase order software - Munis.
• Strong numerical aptitude and knowledge of accounting practices.