Executive Administrative Assistant to the President

$52,000 - $62,400/Yr

Commercial Cooling - Par Engineering - City of Industry, CA

Full-time - Entry Level

City of Industry, CA

Transportation Equipment Manufacturing

About the position

The Executive Administrative Assistant will provide high-level administrative support to the President of Commercial Cooling Par Engineering, Inc., ensuring efficient operations and effective communication within the organization. This role requires a strong background in administrative support, particularly in human resources, safety, and compliance, and demands a proactive and detail-oriented individual capable of managing sensitive information with discretion.

Responsibilities

• Manage the President's calendar, including scheduling meetings.
• Draft, edit, and distribute correspondence and reports on behalf of the President.
• Fill in for team members in various administrative roles during absences, ensuring continuity of operations.
• Collaborate with different departments to support HR and safety initiatives.
• Assist with HR functions such as recruitment, onboarding, employee records management, and performance evaluations.
• Help coordinate employee training and development programs.
• Support the implementation and monitoring of safety programs and initiatives.
• Organize safety training sessions and maintain accurate safety records and documentation.
• Stay informed about relevant laws and regulations, ensuring company practices align with legal requirements.
• Assist in preparing and maintaining compliance documentation and reporting.
• Act as a point of contact for employees regarding HR, safety, and compliance inquiries, providing guidance as needed.
• Facilitate communication between the President and various departments to ensure alignment on initiatives.
• Support special projects as directed by the President, ensuring timely execution and adherence to objectives.
• Conduct research and gather information to assist in strategic planning and decision-making.
• Handle sensitive information with the utmost confidentiality and professionalism.

Requirements

• Bachelor's degree in Business Administration
• Proven experience in administrative support roles, with a strong focus on HR, safety, or compliance.
• Excellent organizational and multitasking skills, with a keen attention to detail.
• Strong written and verbal communication skills, with the ability to interact professionally at all levels.
• Proficient in Microsoft Office Suite and HR management software.
• Minimum 7 years' experience in a manufacturing environment.

Benefits

• Full-time position
• Contract work
• Competitive hourly pay of $25 - $30