Unclassified - Aberdeen, SD
posted 3 months ago
The Executive Administrative Assistant to the Superintendent provides essential administrative and secretarial support to the Superintendent and other assigned administrative personnel. This role is crucial for coordinating various activities, ensuring compliance with financial, legal, and administrative requirements, and acting as a liaison between administrators and other parties. The position requires a high level of organization and communication skills, as the assistant will be responsible for managing schedules, compiling data, and preparing documents that are vital for the smooth operation of the district's administrative functions. In this role, the Executive Administrative Assistant will assist in coordinating a variety of district and program-specific activities, ensuring that all necessary facilities and equipment are available and that services are delivered in accordance with established guidelines. The assistant will attend meetings, such as School Board and District Cabinet meetings, to record and convey information, compile staff development agendas, and maintain accurate records of various documents and files. This position also involves evaluating situations that may arise involving staff, students, and the public, and taking appropriate action or directing issues to the relevant personnel for resolution. The Executive Administrative Assistant will be expected to maintain inventories of supplies, monitor assigned district activities, and prepare written materials that document activities and provide necessary information. The role requires a proactive approach to responding to inquiries from internal and external parties, supporting assigned administrative personnel, and performing other related duties as assigned to ensure the efficient functioning of the work unit. This position reports directly to the Superintendent and plays a vital role in the overall administration of the district.