Executive Administrative Assistant to the Vice President, Chief Financial Office

$73,700 - $107,000/Yr

RAND Corporation - Santa Monica, CA

Full-time - Mid Level

Santa Monica, CA

Professional, Scientific, and Technical Services

About the position

An exceptional opportunity exists to provide high-level executive administrative support to the Vice President, Chief Financial Officer in RAND's Santa Monica office. This position requires discretion and a professional demeanor, strong organizational skills, and the capacity to work both independently and directly with the office of the Chief Financial Officer and its stakeholders both inside and outside of RAND. The ability to handle multiple tasks within time constraints and good judgment in prioritizing a wide range of support responsibilities is essential. An important component of this position involves working closely with other corporate officers and their assistants in handling a variety of material and subject matter of a sensitive or confidential nature. This includes providing assistance with corporate-related functions. General administrative duties include complex calendaring, travel preparation and reimbursements, preparing memos, reports, presentations, and meeting agendas; maintaining and organizing office filing systems to enable ready access to and retrieval of documents; and other related responsibilities as assigned. Corporate duties may also include assistance with corporate-related functions as well as being available to help with any overflow work and/or to provide general back-up assistance to the executive officers, as needed.

Responsibilities

• Provide high-level executive administrative support to the Vice President, Chief Financial Officer.
• Handle complex calendaring and travel preparation and reimbursements.
• Prepare memos, reports, presentations, and meeting agendas.
• Maintain and organize office filing systems for easy access and retrieval of documents.
• Assist with corporate-related functions and provide backup assistance to executive officers as needed.
• Demonstrate discretion and professionalism in dealing with sensitive and confidential issues.

Requirements

• Minimum of six years of high-level executive administrative experience.
• Demonstrated exceptional organizational, communication, and interpersonal skills.
• Strong sense of discretion in dealing with sensitive and confidential issues.
• Attention to detail and accuracy is essential.
• Advanced computer skills including Word, PowerPoint, Excel, and Outlook.

Nice-to-haves

• BA/BS degree preferred, which may be considered for 2 of the 6 years' experience.

Benefits

• Health insurance coverage
• Life and disability insurance
• Savings plan
• Paid time-off
• Overtime eligible position