Executive Administrative Assistant/ Transportation Coordinator

$38,000 - $38,000/Yr

High Point Partial Care - Flemington, NJ

Full-time - Entry Level

Flemington, NJ

Ambulatory Health Care Services

About the position

High Point Partial Care is seeking a highly organized and detail-oriented Executive Administrative Assistant to support our administrative team and ensure the smooth operation of our transportation department. This role is crucial in maintaining the efficiency of our transportation services, which are essential for our clients' access to mental health and addiction treatment. The ideal candidate will be proactive, professional, and capable of managing multiple tasks efficiently while demonstrating a strong commitment to the population we serve. With over 20 years of service in the community, High Point Partial Care is dedicated to providing quality care, and we are looking for someone who shares this commitment. In this position, you will collaborate closely with clinical and outreach staff to ensure that all clients are transported as scheduled. This involves utilizing tools such as Excel and Outlook to coordinate transportation logistics effectively. You will also be responsible for maintaining van mileage and expense records, coordinating regular van maintenance and cleaning, and managing any emergency repairs that may arise. Participation in monthly meetings is required, where you will transcribe minutes to keep all team members informed. Additionally, you may be called upon to fill in as an alternate driver when necessary, ensuring that our transportation services remain uninterrupted. This role requires a strong attention to detail, excellent follow-up skills, and the ability to multi-task and problem-solve in a fast-paced environment. You will need to possess exceptional communication and interpersonal skills, as you will be interacting with various stakeholders, including clients and staff. A thorough knowledge of the roadways in New Jersey is essential, as is proficiency in the Microsoft Office Suite, particularly Excel, Word, and Outlook. This is a full-time position based in Flemington, NJ, and we are looking for someone who is ready to contribute to our mission of providing compassionate care to those in need.

Responsibilities

• Utilizing Excel and Outlook, collaborate with clinical and outreach staff to ensure all clients are transported as scheduled.
• Maintain van mileage and expense records.
• Coordinate and maintain all regular van maintenance and cleaning.
• Coordinate any emergency repairs as needed.
• Participate in monthly meetings and transcribe all minutes.
• Fill in as an alternate driver as needed.
• Perform other clerical tasks as needed.

Requirements

• Strong attention to detail with excellent follow-up skills.
• Ability to multi-task and problem solve.
• Excellent communication and interpersonal skills.
• Exceptional knowledge of the roadways in the state of New Jersey.
• Proficient in Microsoft Office Suite, including Excel, Word, and Outlook.

Nice-to-haves

• 2 years of experience with Microsoft Excel (preferred)
• Ability to commute to Flemington, NJ 08822 (required)
• Willingness to relocate to Flemington, NJ 08822 before starting work (required)