Executive Administrative Assistant

Full-time - Entry Level

Amarillo, TX

About the position

Asset Protection Unit (APU) seeks an Executive Administrative Assistant professional to join our team. APU is growing exponentially, and we are looking for engaged, enthusiastic, excited folks to help organize and coordinate our executive team! A successful Administrative Assistant should ensure the efficient and smooth day-to-day operation of our executive team. We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing primary support to our President Data Mining and Recovery, Chief Operating Officer, and President Emeritus, assisting in daily office needs and managing our company’s general administrative activities. This is an independent role and requires an individual capable of acting and completing tasks with minimal supervision.

Responsibilities

• Answer and direct phone calls for Executives
• Manage APU business email account for President Emeritus
• Organize and schedule appointments, calls, internal & external meetings (Outlook/Microsoft Teams)
• Assist in the preparation of regularly scheduled reports / presentations (Excel and PowerPoint)
• Research/report as requested on business matters
• Submit and reconcile expense reports
• Provide broad support to visitors, including hotel and meal coordination
• Consult with executive and senior administrative assistants to manage requests and queries from senior managers
• Liaise between employees and Executives
• Access/Review incoming APU Business email for President and flag important client email for follow-up
• Proofread emails, documents, reports as requested
• Other duties as directed by the President Data Mining and Recovery or COO

Requirements

• Outstanding verbal, written and oral communication skills
• Demonstrated business acumen
• Self-motivation and ownership of assignments
• Ability to establish and maintain collaborative partnerships
• Sound judgment and critical/analytical thinking
• Strong organizational and people skills
• Proactive-driven project management skills
• Ability to prepare technical reports, charts, and graphs
• Knowledge of office management systems and procedures
• Working knowledge of office equipment
• Excellent time management skills
• Attention to detail and problem-solving skills
• Expert organizational skills
• Proficient in all Microsoft Office software with an emphasis in Word, Excel, and PowerPoint
• Ability to learn/utilize Wrike project management software
• Minimum 5 Years Executive Administrative Experience or similar administrative multi-tasking position required

Nice-to-haves

• Notary (preferred but not required)

Benefits

• Medical
• Dental
• Vision
• Life
• LTD
• Generous 401k contributions (Automatic 3% to 5% Annually)
• Starting Paid Time Off (PTO) 17 days your first year
• Holiday pay with time off to spend with your non-APU family
• Historical Christmas Bonus Payments
• Monthly 15 Minute Chair Massages
• Fun Committee Activities
• Work from Home opportunities